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Minutes 2019-03-18 MINUTES OF THE REGULAR MEETING—CITY COUNCIL March 18,2019 MAYOR CARLSON called a Regular Meeting of the City Council to order at 7:00 PM in the Council Chambers, 100 Gregory Lane, Pleasant Hill, CA, complete proceedings of which were electronically recorded. The meeting agenda was posted on the outdoor bulletin board at the above address on March 12, 2019 by Deputy City Clerk Juanita Davalos. 1. PLEDGE OF ALLEGIANCE 2. ROLL CALL Attendee Name Title Status Arrived --- Ken CarlsonMayor Present 7:00 PM Matthew Rinn Vice Mayor Present 7:00 PM Timothy M. Flaherty Councilmember Present 7:00 PM Michael Harris Councilmember Present 7:00 PM Sue Noack Councilmember Present 7:00 PM MAYOR CARLSON requested a moment of silence in memory of the Christchurch, New Zealand shooting victims. 3. PRESENTATIONS 3.1 Award of Appreciation to Heather Phillips for Service on the Planning Commission from 2016-2019 MAYOR CARLSON presented an Award of Appreciation to Heather Phillips. Ms. Phillips made brief remarks and thanked the City Council for the award. She also thanked her colleagues on the Commission. 3.2 Proclamation Designating March as Red Cross Month in Pleasant Hill MAYOR CARLSON presented a proclamation to Briana Taylor, Board of Directors of the American Red Cross Northern California Coastal Region and Chair of the Contra Costa Leadership Council. Ms. Taylor introduced Cliff Buxton, a Red Cross volunteer. She described the "Sound the Alarm" program offered by the Red Cross and the need for volunteers. Ms. Taylor thanked the City Council for the proclamation. 3.3 Presentation Regarding Library Update by Supervisor Karen Mitchoff KAREN MITCHOFF, Board of Supervisors of Contra Costa County, introduced members of her staff in the audience. Supervisor Mitchoff commented on Measure K and the new Pleasant Hill Library. She discussed the County's decision to close the current library sooner than anticipated. Supervisor Mitchoff described the proposed arrangements for satellite locations for library programs and noted that some of the public may not be have been informed of the change in plans. She explained her fiduciary responsibility for the entire district regarding the land. MAYOR CARLSON thanked Supervisor Mitchoff for being instrumental in the new library project. City Council Meeting Minutes Page 1 March 18, 2019 COUNCILMEMBER FLAHERTY inquired about the projected timeline. SUPERVISOR MITCHOFF responded that the current library would close in August 2019 and anticipates having the property on the market in fall 2019. 3.4 Proclamations Recognizing Sean Bias as Police Officer of the Year and Deborah Suslow as Professional Staff Member of the Year CHIEF BRYAN HILL, Pleasant Hill Police Department, explained the criteria for selecting the Police Officer of the Year and Professional Staff Member of the Year. CHIEF HILL and MAYOR CARLSON presented the proclamations recognizing Sean Bias as the Police Officer of the Year and dispatcher Deborah Suslow as the Professional Staff Member of the Year. 4. CITY MANAGER COMMENTS JUNE CATALANO, City Manager, reported on: • Off the Grid to begin on Wednesday,April 10, 2019; • Crisis Resiliency Workshop to be held on April 10, 2019 at the Shell Clubhouse in Martinez; and • Senior Spring Cleanup Day to be held on April 27, 2019. 5. COUNCIL ANNOUNCEMENTS AND REPORTS 5.1. Reports from Councilmembers on Meetings or Conferences Attended at City Expense (A) Contra Costa County Mayors' Conference Hosted by the City of San Ramon on March 7, 2019 COUNCILMEMBER HARRIS reported that all Councilmembers attended the Contra Costa County Mayors' Conference. (B) Other Meetings Attended at City Expense None 5.2. Announcements from Councilmembers COUNCILMEMBER NOACK reported her attendance at the East Bay Women's Conference and at the Pleasant Hill Police Department swearing in ceremony. VICE MAYOR RINN reported his attendance at the Pleasant Hill Rotary Club St. Patrick's Day event. He also announced that the Diablo Valley College Women's basketball team won the CCCAA State Championship. COUNCILMEMBER HARRIS reported his attendance at the Come Together benefit concert for the Pleasant Hill Teen Center; opening day for the Pleasant Hill Baseball Association; Pleasant City Council Meeting Minutes Page 2 March 18, 2019 Hill Chamber of Commerce ambassadors' meeting; Youth Forum at the Pleasant Hill Community Center; and the Pleasant Hill Rotary St. Patrick's Day event. Councilmember Harris also reported that he introduced the film screened in Martin Nelis' memory at the East Bay International Jewish Film Festival. • MAYOR CARLSON reported his attendance at the Network of Care Crab Feed; the Briones District Dinner; the Contra Costa Interfaith Housing Gala event; and the LGBTQ Leadership Summit in Sacramento. 6. PUBLIC COMMENT MAYOR CARLSON opened public comment. DAN SAFRAN, Pleasant Hill, commented that he was pleased that Supervisor Mitchoff provided an update regarding the library. He also expressed his displeasure about Supervisor Mitchoffs comments made at an earlier meeting concerning the closure of the current library. Mr. Safran remarked on the comments made during that meeting, noted that the library is a safe resource for children, and inquired about future plans to provide such a place for children while the library is closed. SUPERVISOR MITCHOFF reported that she attended the Contra Costa Blue Star Moms monument dedication at College Park High School in the memory of Patrick Magnani. She noted that this was the eighth high school monument in the County and that Vietnam veterans attended the dedication. DARCY MATHEWS, Pleasant Hill, suggested using the Old Schoolhouse as a temporary library and expressed her concern about excessive traffic and speeding from parents picking up children from school. She sought support for the Pleasant Hill Historical Society. MAYOR CARLSON closed public comment. 7. CONSENT CALENDAR RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Harris,Councilmember SECONDER: Sue Noack,Councilmember AYES: Carlson,Rinn,Flaherty,Harris,Noack 7.1. Minutes Approval 7.1.1 City Council-Regular Meeting-Feb 25,2019 7:00 PM 7.2 Approve Checks Dated: February 22,2019; March 1,2019; March 8,2019 7.3 Accept Update on Contra Costa Transportation Authority and TRANSPAC 7.4 Adopt Ordinance No. 927 Chapter 3.15 of the Pleasant Hill Municipal Code Regarding the Commission on Aging City Council Meeting Minutes Page 3 March 18, 2019 7.5 Status Report of the Updated City of Pleasant Hill Public Notification Procedures 7.6 Adopt Resolution No. 18-19 Approving Adjustments to the General Fund Budget for Fiscal Year 2018/2019 8. PUBLIC WORKS AND COMMUNITY DEVELOPMENT 8.1. Library Design Development Presentation by Bohlin Cywinski Jackson DAVID ANDREINI, Bohlin Cywinski Jackson, and SARAH KUEHL, EinwillerKuehl Landscape Architects, made a joint presentation on the design development phase of their work on the new community library. Mr. Andreini provided the project background and overview and explained the design development component of the project. He showed slides of the interior and exterior views and explained the ambiance of the site. Ms. Kuehl described the landscaping aspect of the project and explained the purpose of the Activity Yard. Mr. Andreini commented on the project timeline. COUNCILMEMBER NOACK noted that the slides do not represent the color scheme because work has just begun on that aspect of the project. MAYOR CARLSON opened public comment. KAREN YAPP, Pleasant Hill, noted that she has used the library since 1984 and expressed her objection to the early closure of the old library. Ms. Yapp remarked that libraries are not money makers and that there would be plenty of room to keep the old library open during construction. She commented that there would be no guarantee that the new library would open on time and urged the parties to begin negotiations to keep the library open during construction. JACK PROSEK, Pleasant Hill, stated that he forwarded his comments regarding the design to Andrew Murray and John Baker. Mr. Prosek remarked that there should be separate driveways for entering and exiting the parking lot. He asked about the timing of the land transfer between the parties and said it was not necessary to construct housing units at the same time. DICK OFFERMAN, Pleasant Hill, expressed his appreciation for the hard work involved in creating the new library. He also expressed his wishes for keeping the current library open until the new one is constructed. He said there was insufficient public notice about closing the old library and inquired about the funding to transport students to temporary library locations. DARCY MATHEWS, Pleasant Hill, inquired about the flood retention basin. She also expressed her intention to submit a public records request. Ms. Mathews expressed her displeasure at the library design, but urged to make room for the Pleasant Hill Historical Society in the new library. MAYOR CARLSON closed public comment. City Council Meeting Minutes Page 4 March 18, 2019 COUNCILMEMBER NOACK thanked Mr. Andreini and Ms. Kuehl for the joint presentation. She remarked about when the City Council heard about the old library closure. Councilmember Noack commented that the ball fields would serve as the flood retention basin and that the creek would be cleaned up. COUNCILMEMBER HARRIS thanked the Pleasant Hill Recreation and Park District for offering temporary library sites and transporting students to the sites. MAYOR CARLSON noted that the parties struggled with the issues concerning the properties and that the ball fields would provide flood mitigation. 8.2. Presentation on Community Choice Energy: Considerations for Public Agencies by Best& Krieger RYAN BARON, Best, Best & Krieger, LLP, provided the background on Community Choice Aggregation (CCA) and explained how local energy aggregation worked and the reasons to form a CCA. Mr. Baron reported on the historical rate savings and explained the governance, management structure and basic steps to forming a CCA. ANDREW MURRAY, Assistant City Manager, said that Mr. Baron was invited to discuss CCAs because this has been an issue for a couple of years. Mr. Murray noted that the inclusion period of join a CCA is June 2019 and was not sure when the next inclusion period would be. Mr. Murray wanted direction from the City Council on whether to invite MCE to make a presentation. He noted that MCE is already capitalized so the entry fee for the City would be nominal. COUNCILMEMBERS and MR. BARON engaged in dialogue concerning capital and revenue; possible effects from the Pacific Gas & Electric Company bankruptcy case; current customers using solar; and potential cost savings. MAYOR CARLSON opened public comment. Will Nelson, Land Use Planner for Contra Costa County, noted that 14 out of 19 cities in Contra Costa County are members of MCE. MAYOR CARLSON closed public comment. COUNCILMEMBER HARRIS commented that the most reasonable way may be to join MCE. He recommended inviting MCE to make a presentation and obtain public input. COUNCILMEMBER NOACK recommended that Mr. Murray talk with the cities in the County who are members of MCE to obtain feedback. VICE MAYOR RINN inquired about the logistics if the City formed its own CCA. MAYOR CARLSON directed staff to invite MCE to make a presentation and also to research the details about having the City form a CCA. City Council Meeting Minutes Page 5 March 18, 2019 9. ADMINISTRATION AND FINANCE 9.1 Public Hearing and Introduction of Ordinance No. _ Amending Chapter 3.25 of the Pleasant Hill Municipal Code Regarding the Civic Action Commission JANET COLESON, City Attorney, explained the proposed amendments to Chapter 3.25 of the Pleasant Hill Municipal Code which would increase the members of the Civic Action Commission from nine to eleven. MAYOR CARLSON cited the reasons for increasing the voting membership. COUNCILMEMBER FLAHERTY recommended hearing from the Commissioners. MAYOR CARLSON opened public comment. JENELLE KELLY, Commissioner, said that the Civic Action Commission did not ask for the increase. She commented that the Commission is training two new Commissioners and is going through a period of transition. Ms. Kelly suggested postponing the membership increase. Allison Koerber, Civic Action Commission Chairperson, said that the proposed increase in membership was not well received at the Commission's March 6th meeting. She noted the transitions due to the passing of Martin Nelis and adding two new members. Ms. Koerber said that it took about 18 months for the Commission to adjust to having its membership increased from seven to nine in 2012. VICE MAYOR RINN asked about the length of time for the Commission to adjust. MS. KOERBER responded that the Commission oversees several projects and that it takes time for members to learn about the projects. MAYOR CARLSON closed public comment. COUNCILMEMBER FLAHERTY said that he served on the Commission for twelve years and that the events have become more elaborate. He suggested giving deference to the Commission on its needs and that City Council should provide more guidance of what it wants. Councilmember Flaherty mentioned the possibility of establishing a Commission to handle cultural and/or historical preservation. MAYOR CARLSON opened public comment. JILL SCHEIDEL, Commissioner, expressed her support for a larger Commission due to the workload. She said that forming new subcommittees would mitigate the workload. COUNCILMEMBER HARRIS asked if the Commission was polled on this issue. City Council Meeting Minutes Page 6 March 18, 2019 MS. KOERBER said that the Commissioners were not polled about increasing the membership. MAYOR CARLSON closed public comment. COUNCILMEMBERS discussed the benefits and drawbacks to increasing the membership to the Civic Action Commission. COUNCILMEMBER HARRIS moved to continue this item to the November 4, 2019 City Council meeting. RESULT: CONTINUED[4 TO 11 MOVER: Michael Harris,Councilmember SECONDER: Sue Noack,Councilmember AYES: Rinn,Flaherty,Harris,Noack NAYS: Carlson 10. OTHER 10.1 Economic Development Committee Update MAYOR CARLSON provided an update on the Economic Development Committee. COUNCILMEMBER FLAHERTY expressed his concern about not having received the audited financial statements. COUNCILMEMBER NOACK noted that the Tourism Improvement District is on a different fiscal year than the Pleasant Hill Chamber of Commerce which complicated the first year financials. MAYOR CARLSON commented that the funds are administered by the Chamber and is concerned with the excuses by the Chamber's accountants. He directed staff to place this item on the agenda in April. 11. ADJOURNMENT MAYOR CARLSON adjourned the meeting at 10:10 PM. The next regular meeting will be held on Monday, April 15,2019 beginning at 7:00 PM. CAROL W. WU, CITY CLERK City Council Meeting Minutes Page 7 March 18, 2019